CONVERSION SERVICES

Building A Process To Meet Your Requirements

The information processing and preservation services division provides the world’s highest resolution and quality archival microfilm for digital preservation. Selling both direct and through a global network of resellers, we provide affordable industry leading eBeam film for Municipalities, County, State, and Federal Government Applications.  ebeam Imaging is also a leader in Archival microfilm for Library Preservation, Publishing, Pharmaceutical, Real Estate, and Financial Services Applications. 

While eBeam Imaging is recognized as the world leader in digital to film quality featuring true grayscale technology and unparalleled resolution,  eBeam Imaging also has proven experience in designing workflow and “chain of custody” records management software applications that meet regulatory requirements. 

The eBeam Imaging Recording Center has helped set the industry standard for Preservation Output Microfilm.  The eFRCs patented electron beam film recording technology produces the finest microfilm in the world.  In addition to the best quality image available on the market, eBeam Imaging has worked diligently to develop the e-beam film process to provide cradle to grave tracking of e-beam film production.  The e-beam film process in conjunction with e-beam film quality provides our Customers with sophisticated records management solutions 

In order to track production operations required to produce the Customers microfilm products, eBeam Imaging utilizes a customized advanced Production Control & Workflow System.   The Production Control & Workflow System manages the production of microfilm projects from receipt at eBeam Imaging to shipment to Customers.  The following narrative describes the software interaction required at each operation.

Scanned Images are transmitted to eBeam Imaging via secure FTP or Sent to eBeam on CD-ROM or hard drive media.  All media that is sent to the eBeam Imaging Recording Center is labeled with a media number and inventoried in our Work Order Tracking System.  The media will be stored and segregated in our Records Vault while awaiting production. 

Once the media is received in the eBeam Imaging Recording Center the projects will be queued in a storage server and matched with incoming order information from the Customer.  The eFRC Production Control & Workflow System will segregate the images into recording queues based on the order information.  Once the electronic data has been sent to the appropriate recording queue it is ready for the priority assignment.    

The eBeam Process

1. Transmit Images
Scanned Images are transmitted to eBeam Imaging via secure FTP or Sent to eBeam on CD-ROM or hard drive media.  All media that is sent to the eBeam Imaging Recording Center is labeled with a media number and inventoried in our Work Order Tracking System.  The media will be stored and segregated in our Records Vault while awaiting production.  

2. Data is Organized 
Once the media is received in the eBeam Imaging Recording Center the projects will be queued in a storage server and matched with incoming order information from the Customer.  The eFRC Production Control & Workflow System will segregate the images into recording queues based on the order information.  Once the electronic data has been sent to the appropriate recording queue it is ready for the priority assignment.

3. Production Priorities is Defined
The eBeam Imaging workflow software will examine the recording queues and determine production priorities, balance the load of projects between the Electron Beam Recorders (EBR) and create the information that needs to be recorded on microfilm.   The Customer will define the suggested priorities. 

4. Project Information is Recorded
The EBR operator will select a recording queue and Electron Beam Film Recorder will write the following information on the project film leader.

  •  Facility Name 
  •  Media Number 
  •  Roll Number 
  •  Date and Time
  •  EBR Number 

5. Customer Information is Organized
Working in parallel, the eBeam Imaging Production Control & Workflow Software will begin printing out the required labeling needed in the shipping department.  These labels will maintain the appropriate project bar codes and bin number as well as mailing information.  Shipping Clerks will begin putting labels on boxes and putting the boxes in their appropriate bin. 

6. Film Recording 
Once the images are created by the Electron Beam Film Recorders, the eBeam Imaging Production Control & Workflow database will be updated with the following information:

  •  The EBR utilized to record the film 
  •  The time the film was completed
  •  How long it took to run the job
  •  Roll Number  and Frame Number and image file name is recorded in a text file

During the Film Recording Process the Roll Number / Frame Number and File Name will be written on the Film.  Other information can be specified by the Customer if required

7. Film Processing
After the images are recorded onto the film they are moved into the dark room for film processing.  Once Film processing is completed the Film processor will update the work flow software with the respective roll numbers that he/she processed.  By recording the roll number, the Workflow Software will be able to determine if the project is ready for duplication.

8. Quality Control
Once the Film is processed it is moved into eBeam Imaging Quality Control Center.  Depending on the Level of Quality Control Required for the project,  the Quality Control Inspector will inspect the roll of film and fill out the proper inspection log.  An inspection report is kept for each roll of film regardless of the level of inspection selected. AIIM / ANSI standards are used as inspection guidelines.

9. Film Duplication 
The Duplication Clerk will make the appropriate duplications by referencing the number of duplications written on the film leader.   The Duplication Clerk updates the workflow software

10. Generated Pick List Stuff the Bin
Once the Duplications are made they are staged in shipping and receiving.  The shipping clerk will enter the project number into the production control & workflow.  While all Customer information is kept in a secure area,

11. Shipping
As Boxes are shipped, they are recorded as shipped in the Production Control & Workflow System.  Electronic notification of all boxes shipped will be provided to Customers as required.

For large volume Customers, eBeam Imaging can provide on-line access for Customers to track film production and film distribution by dynamically tracking the Project through production operations.   The software is the second most important part of the production 
process behind only the electron beam film recorders.

12. Periodic Clean Up
Periodically eBeam will utilize the production workflow software as a guide to delete data on eBeam secure network.

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